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Details
Reference number
308844
Salary
£56,000 - £56,000
Civil Service Pension Scheme + Zones 1-6 London oyster card.
A Civil Service Pension with an average employer contribution of 27%
Job grade
Senior Executive Officer
Contract type
Permanent
Type of role
Administration / Corporate Support
Working pattern
Flexible working, Full-time, Homeworking, Compressed Hours
Number of jobs available
1
Contents
Location
About the job
Benefits
Things you need to know
Apply and further information
Location
City of Westminster, London (region), SW1A 2BQ
About the job
Job summary
Provide Private Office and Secretarial services the Chair and Board. Manage the diaries of the Chair and Chief Executive, programming their attendance at senior MOD and industry meetings.
Job description
The SSRO’s principal aim is to ensure that good value for money is obtained for the UK taxpayer in Ministry of Defence expenditure on qualifying defence contracts, and that single source suppliers are paid a fair and reasonable price under those contracts. We support the regulatory framework established by Part 2 of the Defence Reform Act 2014 (DRA), which provides a basis for pricing single source (i.e. non-competitive) defence contracts and requires transparency from defence contractors about their prices. As part of the regime, contractors are required to submit a range of reports, and the SSRO has a data platform (the Defence Contract Analysis and Reporting System (DefCARS)) that captures, stores and facilitates the use of data.
Responsibilities
Support to the Chair and Chief Executive
- Provide Private Office and Secretarial services the Chair and Board. Manage the diaries of the Chair and Chief Executive, programming their attendance at senior MOD and industry meetings.
- Programme and organise all meetings required by the Chair and Chief Executive, including travel arrangements, consulting with staff, external contacts, and stakeholders. Anticipate which meetings will require briefings and commission from relevant teams. Coordinate briefings, liaising with the Chair, Chief Executive and Executive Committee members on content. Responsible for drafting the CE Board briefs.
- Be the main point of contact for the Non-Executive Board Members.
- Co-ordinate with the Defence Advisor on liaison with prime contractors on a series of site visits for the Chair and CE throughout the year, including programming, travel, accommodation within budget constraints.
- Co-ordinate away days for the Board, including programming, travel, accommodation within budget constraints.
- Co-ordinate workshops and other informal meetings of Board members.
- Co-ordinate significant SSRO events, including the Senior Stakeholder Forum and visits to the office by senior stakeholders.
- Every two years, coordinate the SSRO’s attendance at DSEI. Maintain the register of gifts and hospitality for all SSRO staff and members.
- Monitor Chair and CE correspondence, emails and post, and draft or coordinate via others’ replies when appropriate.
- Act as a key liaison point with the sponsorship team at the MOD (DSOP) and Industry (SMEs) and coordinate responses to meeting and information requests and preparation of regular returns (on staffing figures; spending etc) by government.
- Engage with the Minister’s Office, DE&S and DG Finance on behalf of the Chair. Co-ordinate meetings with MOD/DES throughout the year.
- Manage speaking engagements for both the Chair and Chief Executive, maintaining a quality assurance role through commissioning, editing, proof-reading, and rewriting drafts; consulting with event organisers; and setting up, and attending, speech ideas meetings. Ensure that deadlines are adhered to and key messages are clear.
- Provide/collate the corporate response to public enquiries, FoIs, complaints and subject access requests. Monitor, log, and commission responses, where appropriate, to Freedom of Information and Subject Access Requests, seeking legal advice as appropriate and undertaking reviews, as necessary. Review filing and logging system for government returns, FOIs and other key SSRO documents.
- Monitor, log, and commission responses, where appropriate, to disclosures to the PIDA telephone line and mailbox, seeking legal advice and making referrals as appropriate.
- Undertake any ad-hoc tasks as directed by the Chair and Chief Executive.
Person specification
Person specification
Essential
- Demonstrable experience of working as PA to CEO and or Chair
- Excellent drafting, written communication and editing skills.
- Excellent communication skills – demonstrated by the ability and confidence to interact professionally and effectively with staff and stakeholders at all levels, including the most senior.
- Good personal skills to develop positive working relationships with members, colleagues, and senior stakeholders.
- Ability to use discretion and apply personal judgement, and an understanding of the importance of confidentiality.
- Good time management, and ability to programme work and deliver several concurrent pieces of work often to tight deadlines.
- A flexible approach to meet the demands of a busy team and colleagues across the organisation with conflicting priorities.
- Ability to use judgement appropriately to make decisions, taking responsibility or seeking advice when necessary.
- High level of accuracy and the ability to pay attention to detail.
- Computer literate and proficient in the use of MS Outlook, Microsoft Word, PowerPoint, and Excel.
Desirable
- Experience of working in the public sector or other large complex organisation.
- Understanding of the UK parliamentary and legislative processes.
- Experience of the Defence Sector.
Security clearance
The role will require you to obtain national security vetting to the level of Security Check (SC) clearance.
Benefits
Alongside your salary of £56,000, Single Source Regulations Office contributes £15,120 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Working at the SSRO
The SSRO values diversity and inclusion and welcomes flexible working arrangements. We currently offer a range of benefits to our employees including, but not limited to:
- 30 days’ leave plus bank holidays with the option to buy or sell up to 5 days leave each year;
- Opportunities for homeworking, part-time working and compressed hours;
- An oyster card up to zone 6 or a season ticket loan; Cycle to work scheme;
- A focus on development, with a minimum of three training days a year and opportunities for funding qualifications related to the role; an employee staff group, which provides feedback to Executive Committee.
Things you need to know
Selection process details
Applying for the position
To apply for the position, please submit both of the following by the deadline( email direct to ruaidhri.magee@ssro.gv.uk):
- Your CV. Please include your contact details and the names of two referees (including their relationship to you and contact details).
- A suitability statement clearly addressing how you meet the essential and desirable criteria outlined above, with examples, in no more than 1200 words.
Interviews will be scheduled for the 20 September.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).
See our vetting charter (opens in a new window).
See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job contact :
Name :
Ruaidhri Magee
Email :
Ruaidhri.magee@ssro.gov.uk
Telephone :
020 3771 4762
Recruitment team
Email :
Ruaidhri.magee@ssro.gov.uk
Further information
Complaints to be directed to the HR Manager: Ruaidhri Magee (at Ruaidhri.magee@ssro.gov.uk), or, the Director of Corporate Resources: Mike Wetherell (at Mike.Wetherell@ssro.gov.uk).
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